The fastest way to convert .eml files to .msg for Outlook
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EML is a relatively common format. It is used by popular email clients such as Thunderbird and Apple Mail. Files with this extension contain individual items such as messages, contacts, or tasks. Users who want their data to be readable in Outlook can convert it to MSG format, which is native to the app. However, it is not always easy.
The key issue with most migration jobs is the need to transform files. You cannot drag and drop your EML files into Outlook and save them as MSG format. The only problem-free solution is to use a dedicated EML to MSG converter. It can process hundreds or thousands of files, and you will only have to make a few clicks. Here’s everything you need to know about changing file formats automatically and manually.
Comparison of file formats
The MSG file was originally created for Outlook 2003, but it is also compatible with other versions of the mail application. These files include the main message body, context, calendar, and reminders organized in a hierarchical structure. They store a normal copy of your messages.
The main purpose of the format is to facilitate sharing. It allows users to exchange different items such as contacts, messages and appointments. For example, if an MSG file contains meeting details, those include the attendees (required and optional), location, time, and message.
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EML, which is also a type of document file, stores emails in plain text. These files include a body and header with the sender and recipient email addresses, the subject line, and the time and date sent.
Why convert files?
Typically, users convert data between formats to save space and ensure better compatibility. MSG files are lighter, so they are more preferable for archival purposes, especially when using cloud drives. The second reason is that Outlook does not always process EML files correctly. In comparison, MSG data is always recognized and opened without problems.
EML files can be viewed in compatible messaging programs or text editors. However, mass transfer in Outlook is complicated. The fastest and safest method to convert EML to MSG is by using a third party utility. This pair of formats is one of the plethora of combinations in email migration. Each of these scenarios requires conversion, which also means that data can be lost or distorted if transferred manually.
Automatic transfer: step by step guide
Suppose you have 500 EML files and want to turn them into MSG. As we mentioned, the only way to do this smoothly is to use a dedicated converter. These utilities should only be downloaded from official websites, as shady installation files may contain adware, malware, or viruses.
Most popular programs have a trial period. For example, you can test the functionality of the Outlook Import Wizard for free for 30 days. Too often, users try to DIY the files manually because they want the conversion to be free. Considering the trial period and the dangers of manual handling, this is unnecessary and unwise.
An automatic tool will not only transform your data into the desired format. It can also keep the files in the original subdirectories. Move as many emails as you want without limitation! Mass conversion is a great time saver. Here’s how the import wizard works:
Step 1. Locate the source files
Specify the location of the folder containing your EML files. This can be done by entering the exact path or by browsing the directory. After the software scans the location and subfolders, it will identify all the files with the email extension and list them.
Step 2. Choose files
Select or deselect items to specify the files to convert and go to the next step.
Step 3. Preferences
Now you can configure some filters and options if needed. The interface is intuitive, so all the options are clear at a glance.
Step 4. Get started!
You are now ready to start the transfer. Check the option to convert EML to MSG, confirm your choice, choose the destination format and hit start!
At the end, you will see that the wizard has processed your selected files and given them the MSG extension and identical names. Note that this is not the only possible conversion scenario. The same tool can be used for other tasks like converting MSG files to EML, creating HTML documents, PST data, RTF, etc.
Is manual conversion possible?
So what about manual conversion? With a little research, you can find quite a few guides promising decent results. However, manual transfer does not work for batch processing. One way is to transform the EML elements one by one through a two-step conversion.
In this case, you need to turn each file into PST and then turn it into MSG. This procedure must be repeated for each of the elements. This means that it can turn into a real drag. Imagine how long it will take you to convert 100 emails this way! Moreover, this is not the only downside.
Manual conversion often results in distortion or loss of data. This explains why users are advised to create a backup of their information before trying such methods. None of these issues exist for those who use dedicated converters. Not only will your data stay intact and structured, it will also save you a lot of time and effort.
MSG files are lighter than EML, so they are easier to manage. If you plan to forward emails in Outlook, please note that any manual method may lead to data loss. The only solution for mass conversion is automatic. Choose a reliable third-party utility with a free trial version and transform your data today!
If you need to move emails regularly, choose tools with a lifetime license. In this case, each new transfer will be cheaper. The top rated products work with all popular versions of Outlook from 1997 onwards. You can install them on 32-bit or 64-bit Windows.